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  2. The Records Environment [IST5142]

School: Science

This unit information may be updated and amended immediately prior to semester. To ensure you have the correct outline, please check it again at the beginning of semester.

  • Unit Title

    The Records Environment

  • Unit Code

    IST5142

  • Year

    2016

  • Enrolment Period

    1

  • Version

    1

  • Credit Points

    15

  • Full Year Unit

     N

  • Mode of Delivery

    On Campus
    Online

Description

This unit will provide an introduction to the basic concepts of information management and recordkeeping and an overview of the role and functions of enterprise records and information management within private and public sector organisations.

Non Standard Timetable Requirements

Requires Internet connection and desktop computer to access online learning materials.

Equivalent Rule

Unit was previously coded IST1121, IST4122

Learning Outcomes

On completion of this unit students should be able to:

  1. Analyse and describe the application of technologies in Enterprise Records and InformationManagement (RIM) including computerised records management systems and document imaging.
  2. Analyse and evaluate policy and tactics for achieving recordkeeping standards compliance.
  3. Apply systems theory to recordkeeping and records management in organisations.
  4. Define and discuss the principles, methods and technologies of electronic document and records management.
  5. Evaluate theories about recordkeeping in modern organisations including the records life cycle and records continuum.
  6. Explore the nature and role of information, documents and records in a modern business context and their relationship with the business mission.
  7. Judge recordkeeping and records management in modern organisations.
  8. Reflect on the terminology, role and function of records management in modern organisations.
  9. Utilise the underlying concepts and requirements for recordkeeping and Enterprise Records and Information Management (RIM) in modern organisations.

Unit Content

  1. Enterprise Records and Information Management (RIM) and governance.
  2. Managing a records program.
  3. Records, documents and data.
  4. The theory of recordkeeping.
  5. The records program I.
  6. Standards in records management and recordkeeping.
  7. Technology in records management I.
  8. Technology in records management II.
  9. The records program II.
  10. Recordkeeping and records management in a legal context.

Additional Learning Experience Information

Lectures, workshops and readings.

Assessment

GS1 GRADING SCHEMA 1 Used for standard coursework units

Students please note: The marks and grades received by students on assessments may be subject to further moderation. All marks and grades are to be considered provisional until endorsed by the relevant Board of Examiners.

ONLINE
TypeDescriptionValue
Reflective PracticeConcept map and learner reflection30%
ReportEnterprise records and information management30%
ExaminationEnd of semester examination40%

Text References

  • Smallwood, R. F., Ebrary, & Books24x7, I. (2013). Managing electronic records: Methods, best practices, and technologies. Hoboken, New Jersey: John Wiley & Sons. Note: Seminal Reference.

Journal References

  • Brogan, M., Roberts, D., (2012), In the shadow of the cloud? technology in the RIM workspace: RIMPA Technology Survey Part 2. IQ: The RIM Professionals Australasia Quarterly, 28(1), 33-35, McLaren Vale, SA.
  • Chasse, K. (2012). Why a legal opinion is necessary for electronic records management systems. Digital Evidence and Electronic Signature Law Review, 9, 17-30
  • Martin, A, Dimitriev, D. and Ackeroyd, J. (2010). A Resurgence of Interest in Information Architecture. International Journal of Information Management. 30 (2010) 6-12.
  • Phillips, J. (2013). Retiring legacy IT systems under the IG umbrella. Information Management, 47(6), 20. 

Website References

Disability Standards for Education (Commonwealth 2005)

For the purposes of considering a request for Reasonable Adjustments under the Disability Standards for Education (Commonwealth 2005), inherent requirements for this subject are articulated in the Unit Description, Learning Outcomes and Assessment Requirements of this entry. The University is dedicated to provide support to those with special requirements. Further details on the support for students with disabilities or medical conditions can be found at the Access and Inclusion website.

Academic Misconduct

Edith Cowan University has firm rules governing academic misconduct and there are substantial penalties that can be applied to students who are found in breach of these rules. Academic misconduct includes, but is not limited to:

  • plagiarism;
  • unauthorised collaboration;
  • cheating in examinations;
  • theft of other students' work;

Additionally, any material submitted for assessment purposes must be work that has not been submitted previously, by any person, for any other unit at ECU or elsewhere.

The ECU rules and policies governing all academic activities, including misconduct, can be accessed through the ECU website.

IST5142|1|1

School: Science

This unit information may be updated and amended immediately prior to semester. To ensure you have the correct outline, please check it again at the beginning of semester.

  • Unit Title

    The Records Environment

  • Unit Code

    IST5142

  • Year

    2016

  • Enrolment Period

    2

  • Version

    1

  • Credit Points

    15

  • Full Year Unit

     N

  • Mode of Delivery

    On Campus
    Online

Description

This unit will provide an introduction to the basic concepts of information management and recordkeeping and an overview of the role and functions of enterprise records and information management within private and public sector organisations.

Non Standard Timetable Requirements

Requires Internet connection and desktop computer to access online learning materials.

Equivalent Rule

Unit was previously coded IST1121, IST4122

Learning Outcomes

On completion of this unit students should be able to:

  1. Analyse and describe the application of technologies in Enterprise Records and InformationManagement (RIM) including computerised records management systems and document imaging.
  2. Analyse and evaluate policy and tactics for achieving recordkeeping standards compliance.
  3. Apply systems theory to recordkeeping and records management in organisations.
  4. Define and discuss the principles, methods and technologies of electronic document and records management.
  5. Evaluate theories about recordkeeping in modern organisations including the records life cycle and records continuum.
  6. Explore the nature and role of information, documents and records in a modern business context and their relationship with the business mission.
  7. Judge recordkeeping and records management in modern organisations.
  8. Reflect on the terminology, role and function of records management in modern organisations.
  9. Utilise the underlying concepts and requirements for recordkeeping and Enterprise Records and Information Management (RIM) in modern organisations.

Unit Content

  1. Enterprise Records and Information Management (RIM) and governance.
  2. Managing a records program.
  3. Records, documents and data.
  4. The theory of recordkeeping.
  5. The records program I.
  6. Standards in records management and recordkeeping.
  7. Technology in records management I.
  8. Technology in records management II.
  9. The records program II.
  10. Recordkeeping and records management in a legal context.

Additional Learning Experience Information

Lectures, workshops and readings.

Assessment

GS1 GRADING SCHEMA 1 Used for standard coursework units

Students please note: The marks and grades received by students on assessments may be subject to further moderation. All marks and grades are to be considered provisional until endorsed by the relevant Board of Examiners.

ONLINE
TypeDescriptionValue
Reflective PracticeConcept map and learner reflection30%
ReportEnterprise records and information management30%
ExaminationEnd of semester examination40%

Text References

  • Smallwood, R. F., Ebrary, & Books24x7, I. (2013). Managing electronic records: Methods, best practices, and technologies. Hoboken, New Jersey: John Wiley & Sons. Note: Seminal Reference.

Journal References

  • Brogan, M., Roberts, D., (2012), In the shadow of the cloud? technology in the RIM workspace: RIMPA Technology Survey Part 2. IQ: The RIM Professionals Australasia Quarterly, 28(1), 33-35, McLaren Vale, SA.
  • Chasse, K. (2012). Why a legal opinion is necessary for electronic records management systems. Digital Evidence and Electronic Signature Law Review, 9, 17-30
  • Martin, A, Dimitriev, D. and Ackeroyd, J. (2010). A Resurgence of Interest in Information Architecture. International Journal of Information Management. 30 (2010) 6-12.
  • Phillips, J. (2013). Retiring legacy IT systems under the IG umbrella. Information Management, 47(6), 20. 

Website References

Disability Standards for Education (Commonwealth 2005)

For the purposes of considering a request for Reasonable Adjustments under the Disability Standards for Education (Commonwealth 2005), inherent requirements for this subject are articulated in the Unit Description, Learning Outcomes and Assessment Requirements of this entry. The University is dedicated to provide support to those with special requirements. Further details on the support for students with disabilities or medical conditions can be found at the Access and Inclusion website.

Academic Misconduct

Edith Cowan University has firm rules governing academic misconduct and there are substantial penalties that can be applied to students who are found in breach of these rules. Academic misconduct includes, but is not limited to:

  • plagiarism;
  • unauthorised collaboration;
  • cheating in examinations;
  • theft of other students' work;

Additionally, any material submitted for assessment purposes must be work that has not been submitted previously, by any person, for any other unit at ECU or elsewhere.

The ECU rules and policies governing all academic activities, including misconduct, can be accessed through the ECU website.

IST5142|1|2